# EEMA Connect: One app for every EEMA occasion, with AI session summaries the organisers approve EEMA Connect is the one app the Event & Entertainment Management Association uses for all its occasions, including eemagine 2026 at ITC Grand Chola, Chennai. Members sign in once and land in their occasion, with a hospitality hub for documents, travel and stay, an exhibitor floor with lead scanning, date-unlocked games, a step challenge and AI session summaries that reach members only after an organiser approves them. Chennaieemagine, 7–9 Aug 2026[Association events](https://sociana.in/event-types/association-events/) Client: **Event & Entertainment Management Association (EEMA)** ![Home with venue highlight thumbnails, a Your Hospitality Hub card for documents, travel and stay and an Activities and Games card with a step count button](https://sociana.in/screens/eema-connect/2026-10-06-17-36-30.webp) ![AI Session page listing four session titles, including a president's address and a report presentation, each with a robot icon that opens an AI generated summary](https://sociana.in/screens/eema-connect/2026-10-06-17-36-40-2.webp) ![Exhibitors list with a stall search, Bookmarks, Scan Stall and My Scans shortcuts and partner cards for companies with ratings, points and heart icons](https://sociana.in/screens/eema-connect/2026-10-06-17-36-42.webp) At a glance Client Event & Entertainment Management Association (EEMA) When eemagine, 7–9 Aug 2026 Venue ITC Grand Chola, Chennai Sign-in One-time code to phone or email; international members use email; specialisations chosen at first sign-in Who used it EEMA members and delegates · International members · Exhibitor stall staff · EEMA organising team ## The occasion in two lines The Event & Entertainment Management Association (EEMA) is the trade body for India’s events and experiential industry, with more than 1,000 members. Its flagship gathering, eemagine 2026, ran from 7 to 9 August at ITC Grand Chola in Chennai, and EEMA Connect is the one app it uses for that occasion and every other. ## What EEMA needed An association is a repeat client with a demanding audience. The same members return for different occasions through the year, and they run events for a living, so they notice every rough edge. EEMA asked for four things: - **One app, installed once.** It should open whichever occasion a member belongs to, and keep the association’s own pages (its National Executive Committee, past presidents and the eemagine team) one tap from Home. - **Hospitality inside the app.** That meant identity documents for venue security, arrival and departure details, and the hotel room once allotted. - **A real trade floor for partners.** Members needed to browse, bookmark, chat with and scan exhibitor stalls, and stall staff needed to capture leads. - **Session knowledge members can trust.** Short summaries of each session for anyone who missed it, without the association publishing anything about a speaker that nobody had read first. ## What we built ### Sign-in that works for overseas members ![Sign in card with a phone or email field and a Send OTP button, with a note that international users should log in with email](https://sociana.in/screens/eema-connect/2026-10-06-17-36-28.webp) Phone or email sign-in. The card tells international members to use email. Members sign in with a one-time code sent to their phone or email, and the card tells international members to use email. First-timers add their name, designation, company and city, and pick one or more specialisations, such as exhibitor, corporate event planner, wedding planner or hospitality. Those details make members findable in Network. ### A Home screen that follows the event ![Home header with a welcome line, a stories row with faces blurred, a sponsor and hospitality ticker, an inaugural ceremony pill and the eemagine Chennai poster banner](https://sociana.in/screens/eema-connect/2026-10-06-17-36-29.webp) Home during eemagine, with the stories row, sponsor ticker and NOW LIVE banner. The top of Home carries a stories row, a sponsor ticker and a green NOW LIVE banner with a pulsing dot. The banner always points at what is happening right now; during eemagine it read “Inaugural Ceremony”. We specified the sponsor slots for EEMA in three kinds. One shows a single fixed creative, one rotates creatives on a timer set from the admin panel, and one scrolls them past as a ticker. ### Your Hospitality Hub ![Home with venue highlight thumbnails, a Your Hospitality Hub card for documents, travel and stay and an Activities and Games card with a step count button](https://sociana.in/screens/eema-connect/2026-10-06-17-36-30.webp) Documents, Travel and Your Stay sit on Home, under the venue highlights. The Hospitality Hub has three cards: - **Documents.** Members upload the identity documents the venue uses for check-in and security clearance. - **Travel.** Members add their arrival and departure by flight, train or road, with the number, date, time and whether they need a pickup. If plans change, they delete the entry and add it again. - **Your Stay.** This shows the member’s hotel and room once the EEMA team has allotted them. ### Agenda, programme and dress code ![Agenda with Day 1 to Day 3 tabs listing arrivals, lunch, annual general meeting and opening night celebrations with venues](https://sociana.in/screens/eema-connect/2026-10-06-17-36-42-1.webp) Day 1 of the agenda: arrivals, lunch, the AGM and opening night, each with its venue. The Agenda has a tab for each day. Day 1 ran from arrivals at ITC Grand Chola through lunch and the annual general meeting to the opening night celebrations. The programme poster and an illustrated dress code open inside the app. For 7 August, the dress code set out a morning look and an evening look. ### Exhibitors and My Stall ![Exhibitors list with a stall search, Bookmarks, Scan Stall and My Scans shortcuts and partner cards for companies with ratings, points and heart icons](https://sociana.in/screens/eema-connect/2026-10-06-17-36-42.webp) The Exhibitor Hub, with stall search, Bookmarks, Scan Stall and My Scans. Visitors search stalls, read their details and reviews, bookmark the ones they want, chat with them, and scan a stall’s QR code to keep a record in My Scans. Stall staff see a different screen, My Stall. It gives a scan summary of stall scans, unique visitors and leads captured, along with Scan a Visitor, a scan log and the stall’s chats. Sponsors have their own page, grouped as co-sponsor, powered by and official hospitality. ### AI session summaries the organisers sign off ![AI Session page listing four session titles, including a president's address and a report presentation, each with a robot icon that opens an AI generated summary](https://sociana.in/screens/eema-connect/2026-10-06-17-36-40-2.webp) AI Session shows only the summaries an organiser has approved. A member who missed a session opens AI Session, picks a category and reads a short summary of the key points. At eemagine the list included the president’s address and an industry report presentation. AI writes the first draft, but nothing goes out on its own. In AI Session Admin an organiser approves a draft, rejects it, or edits its title, priority and points. Only approved summaries appear, and each one records who approved it and when. ### Games, steps and the leaderboard ![Games page with four branded cards for crossword, riddles, trivia and jigsaw, one open and three set to unlock on later dates](https://sociana.in/screens/eema-connect/2026-10-06-17-36-36-2.webp) The crossword opened first. Riddles unlocked on 5 August, and trivia and the jigsaw on 6 August. There are four games in EEMA artwork: a crossword, riddles, trivia and a jigsaw. The crossword was open first, and the other three unlocked on set dates in the days before eemagine. The step challenge reads from Health Connect or Apple Health. The leaderboard has three tabs, for overall rankings, games and steps. ### Connect, essentials and the awards ![Home tile grid with Live Feed, Cherished Moments and AI Concierge under Connect and Engage, then Programme, Network, Gallery, Sponsors, Discussion, AI Session, Speakers, a locked Polls tile, Dress Code and Jury under Essentials](https://sociana.in/screens/eema-connect/2026-10-06-17-36-34.webp) Connect & Engage and the Essentials grid. The Jury tile was added for the awards. Connect & Engage has three tiles: - **Live Feed**, for posts from the event. - **Cherished Moments**, a memory wall for the whole fraternity. - **AI Concierge**, which answers questions about the occasion. The Essentials grid covers the programme, network, gallery, sponsors, discussion, speakers, polls and dress code. The organisers added a Jury tile for the EEMAX Global Awards. A padlock marks any section that has not opened yet. ## How it ran The games opened from 5 August, so members had a reason to open the app before they travelled. During the event, the EEMA team sent scheduled announcements to members’ phones. These covered evening transfers from a partner hotel to ITC, with pickup times, and the evening when a guest session led into the EEMAX Global Awards. Hospitality worked in both directions: members added their documents and travel, and the team published each stay. Organisers took attendance per activity by scanning QR codes, or by email and phone. A code from a different EEMA occasion is rejected, so one occasion’s codes can’t be used at another. After eemagine, the approved summaries and gallery albums stayed in the app. EEMA Connect has been on the app stores since March 2025, and the next EEMA occasion will open in the same app. ## Outcomes Every eemagine module ran in the app members already had. That included hospitality, the agenda, the exhibitor floor, the awards, the games and the step challenge. The session knowledge members read had passed an organiser’s eye first. ## What we would do again - **Put a person between AI drafts and members.** It protects the association and its speakers. - **Unlock games on set dates before the event.** It turns a downloaded app into an opened app before anyone travels. - **Collect travel and documents in the app rather than by email.** The hospitality desk then works from one list. - **Keep the association’s own pages permanent.** It makes the app the association’s home, not one event’s microsite. What we built ## Modules switched on for this app [Multi-event apps](https://sociana.in/features/multi-event-and-agency-apps/)[OTP login](https://sociana.in/features/otp-login/)[My Stay](https://sociana.in/features/hospitality-requests-and-my-stay/)[AI summaries](https://sociana.in/features/ai-session-summaries/)[Exhibitor leads](https://sociana.in/features/exhibitor-my-stall-and-lead-capture/)[Sponsors](https://sociana.in/features/sponsors-and-partners/)[Custom games](https://sociana.in/features/custom-branded-games/)[Step challenges](https://sociana.in/features/step-challenges-and-health-sync/)[Leaderboards](https://sociana.in/features/unified-leaderboard/)[Agenda](https://sociana.in/features/agenda-and-show-flow/)[Info pages & FAQs](https://sociana.in/features/information-pages-and-documents/)[Awards](https://sociana.in/features/awards-and-nominations/)[Social feed](https://sociana.in/features/timeline-feed/)[Chat](https://sociana.in/features/chat-and-discussion/)[Entry pass](https://sociana.in/features/entry-pass-and-personal-qr/)[QR attendance](https://sociana.in/features/qr-attendance-and-activities/)[Announcements](https://sociana.in/features/scheduled-announcements/) Related stories ## More events on Sociana [![Home header with a next up event card, an action in countdown, a company facts ticker, a hotel offer strip and a movie ticket styled banner](https://sociana.in/screens/hccb-partners-meet-2026/2026-10-07-14-16-29-2.webp)Partner meet · Goa · Jul 2026HCCB Partners Meet 2026Hindustan Coca-Cola BeveragesA two-day partners meet built like a film premiere, with travel per guest, awards, games and partner-only content.Read the story](https://sociana.in/case-studies/hccb-partners-meet-2026/)[![Home with a days, hours and minutes countdown, tiles for My Stay, Jaipur Bazaar, Help Desk, Venue Map, People, Moments, Connect, Live Poll and Gallery, a View My Journey button and a priority update card](https://sociana.in/screens/gcoo-conclave-2026/2026-10-06-17-29-04-1.webp)Executive conclave · Jaipur · 9–11 Oct 2026GCOO Conclave 2026GCOO ConclaveSenior delegates across two Jaipur hotels found their stay, journey and help desk first, before the agenda.Read the story](https://sociana.in/case-studies/gcoo-conclave-2026/)[![Book Your Meeting Room page with a booked count progress card and hourly slot grids for two rooms with one slot selected and a Proceed button](https://sociana.in/screens/apmi-annual-conference/2026-10-06-20-20-59.webp)Association conference · Mumbai · 30 Sep 2026APMI Annual Conference 2026Association of Portfolio Managers in India · with Pine TreeMembers booked and paid for meeting-room slots inside the conference app, alongside agenda, polls and networking.Read the story](https://sociana.in/case-studies/apmi-annual-conference-2026/) ## Planning something similar? Tell us about your association events. We will show you the closest apps we have built and how yours would look. [Book a demo](https://sociana.in/contact/)[Talk on WhatsApp (opens WhatsApp in a new tab)](https://wa.me/919145897433?text=Hi%20Sociana%2C%20I'm%20looking%20at%20the%20EEMA%20Connect%20story%20%28%2Fcase-studies%2Feema-connect%2F%29%20and%20would%20like%20to%20know%20more. "WhatsApp · replies Mon–Sat, 10:00–19:00 IST") --- Canonical: https://sociana.in/case-studies/eema-connect/ Publisher: Sociana by Alien Brains Private Limited (https://sociana.in/)