# What is “Attendance rule”?

An attendance rule is a condition governing check-in to an activity, such as a time window, group eligibility, ticket requirement, repeat limit or required sequence of steps.

Also called: check-in rule, scan rule

SSociana team·19 Oct 2026·2 min read

## Attendance rule in detail

Rules are what turn a scanner into a gatekeeper. For each attendance activity the organiser can combine conditions: a time window during which check-in is accepted, group eligibility restricting entry to named groups, a ticket requirement admitting only holders of a particular ticket type, a limit on repeat scans by the same person, and a step order that requires an earlier activity to be completed first. When someone scans and fails a rule, the attempt is recorded but not counted as accepted attendance, with the reason visible to the scanner. That separation is what makes the headline metric credible. Rules can award points when an activity is completed and reverse them if the check-in is later removed. The craft is in choosing the minimum set that prevents the problems you expect: a dinner usually needs a time window and eligibility; a registration desk may need only a ticket check. Test each rule with a scanner before the event.

## How Sociana uses it

Rules are configured per activity in attendance settings and evaluated at scan time. Rejected attempts are retained for audit, apart from accepted attendance.

## Example

A conference restricted a dinner activity to a particular group within a time window and a single scan per person.

[QR attendance & activitiesWhere this term lives in the Sociana app.See how it works](https://sociana.in/features/qr-attendance-and-activities/)

## Questions

What conditions can an attendance rule combine?

Time windows, group eligibility, ticket requirements, repeat or limit scans and step order, in whatever combination the activity needs. Rules are configured per activity in attendance settings and evaluated at scan time. When someone scans and fails a rule, the attempt is recorded but not counted as accepted attendance, with the reason visible to the scanner.

What happens when a scan fails a rule?

The attempt is recorded with a reason but not counted as accepted attendance, so the headline figure stays clean. Test each rule with a scanner before the event. Rejected attempts are retained for audit, apart from accepted attendance. That separation is what makes the headline metric credible.

Can points follow check-ins?

Yes. Completion can award points, and they can be reversed if the check-in is later removed. Rules are what turn a scanner into a gatekeeper. An attendance rule is a condition governing check-in to an activity, such as a time window, group eligibility, ticket requirement, repeat limit or required sequence of steps.

## Keep reading

[QR attendance & activities](https://sociana.in/features/qr-attendance-and-activities/)[Tickets, Razorpay payments & invoices](https://sociana.in/features/tickets-and-payments/)[Conferences & summits](https://sociana.in/event-types/conferences/)[Exhibitions & trade shows](https://sociana.in/event-types/exhibitions/)[Repeat-scan limit](https://sociana.in/glossary/repeat-scan-limit/)[Attendance activity](https://sociana.in/glossary/attendance-activity/)[Ticket-linked access](https://sociana.in/glossary/ticket-linked-access/)

[Back to Glossary](https://sociana.in/glossary/)

## Want this off your desk?

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Canonical: https://sociana.in/glossary/attendance-rule/
Publisher: Sociana by Alien Brains Private Limited (https://sociana.in/)