# The guest app for your conclaves, incentive trips and destination events. Your clients’ guests get their journey, hotel, documents and help desk on their phone, and your ground team gets travel updates that reach only the people concerned. We have run it for destination conclaves in India and a convention trip to Dubai. [Book a demo](https://sociana.in/contact/)[See customer stories](#stories) ![Welcome message announcing the journey to Dubai begins with a friendly branded robot mascot illustration](https://sociana.in/screens/yec-2024/2026-10-07-13-29-57-1.webp) ![My Journey form with arrival and departure date, PNR, flight number and take off time fields, all in a pending state](https://sociana.in/screens/gcoo-conclave-2026/2026-10-06-17-29-07.webp) ## Who it is for - DMCs (destination management companys), MICE (meetings, incentives, conferences and exhibitions) agencies and travel companies running group movements. - Hotels and resorts hosting conclaves and offsites. - Ground teams juggling rooming lists, PNRs (airline booking references) and transfers. The modules that matter ## What a destination event needs. [![My Journey form with arrival and departure date, PNR, flight number and take off time fields, all in a pending state](https://sociana.in/screens/gcoo-conclave-2026/2026-10-06-17-29-07.webp)My JourneyFlights, transfers and hotel per guest.Screen from GCOO Conclave 2026See the feature](https://sociana.in/features/hospitality-requests-and-my-stay/)[![Updates feed with organiser announcements about PNR availability, web check-in, ticket hand-over and a confidential health information reminder](https://sociana.in/screens/gcoo-conclave-2026/2026-10-06-17-29-08-1.webp)Travel updatesPNRs and timings sent only to those affected.Screen from GCOO Conclave 2026See the feature](https://sociana.in/features/scheduled-announcements/)[![Documents page with passport and photograph upload buttons, Tickets and Visa marked Pending and a field for allergies and dietary needs](https://sociana.in/screens/yec-2024/2026-10-07-13-30-07.webp)Passports and dietary needsCollected privately for travel abroad.Screen from YEC 2024See the feature](https://sociana.in/features/hospitality-requests-and-my-stay/)[![Agenda with Day 1 to Day 4 tabs listing hotel arrival and check-in, lunch, a branch visit, the return to the hotel and the welcome dinner](https://sociana.in/screens/yec-2024/2026-10-07-13-30-05.webp)Itinerary by dayOutings, dinners and dress codes per day.Screen from YEC 2024See the feature](https://sociana.in/features/agenda-and-show-flow/) How it runs ## How a Sociana destination event runs 1. ### Before - Guests send documents and needs privately. - Flights, rooms and transfers go to each guest as confirmed. 2. ### On the day - Guests open their journey and the day’s itinerary. - Updates reach only the people affected. 3. ### After - Feedback and photos stay in the app. - Exports go to your client. Customer stories ## Destination events we have run. [![Home with a days, hours and minutes countdown, tiles for My Stay, Jaipur Bazaar, Help Desk, Venue Map, People, Moments, Connect, Live Poll and Gallery, a View My Journey button and a priority update card](https://sociana.in/screens/gcoo-conclave-2026/2026-10-06-17-29-04-1.webp)![My Journey form with arrival and departure date, PNR, flight number and take off time fields, all in a pending state](https://sociana.in/screens/gcoo-conclave-2026/2026-10-06-17-29-07.webp)Executive conclave · Jaipur · 9–11 Oct 2026GCOO Conclave 2026Senior delegates across two Jaipur hotels found their stay, journey and help desk first, before the agenda.My StayHelp deskFeedbackRead the story](https://sociana.in/case-studies/gcoo-conclave-2026/)[![Home with a Marhaba welcome to Dubai banner, Help Desk, Team Chat and Engagement shortcuts and tiles for Live Polls, Puzzles, Gallery, Group Chat and Agenda](https://sociana.in/screens/yec-2024/2026-10-07-13-29-59.webp)![Engagement page listing activity buttons for Count Your Steps, Diwali Vibe, Fitness Capture, Fun Intro Video, Caption it, Throwback Thursday, Trivia Game and Role Reversal Video](https://sociana.in/screens/yec-2024/2026-10-07-13-30-03.webp)Year-end convention · Dubai · Sep–Nov 2025YEC 2024An incentive trip to Dubai that started in the app eight weeks early, with team challenges, steps and travel documents.Pre-trip seasonTeamsDocumentsRead the story](https://sociana.in/case-studies/yec-2024/)[![Occasion home with a welcome header and blue tiles for Agenda, Speakers, Networking, Gallery, Venue, Helpline, Live Polls and Event Guide above a Hospitality, Event Feed and Notification bar](https://sociana.in/screens/occasion-xperts/2026-10-07-13-41-18-1.webp)![Explore Occasions list with a search field, Join with Code and QR buttons and a Wedding category card showing the agency logo and a January 2025 date](https://sociana.in/screens/occasion-xperts/2026-10-07-13-41-15-1.webp)Agency app · Since Feb 2025Occasion XpertsOne branded agency app for every wedding, conference and offsite it runs, each occasion joined by code or QR.Multi-occasionHospitalityHelplineRead the story](https://sociana.in/case-studies/occasion-xperts/) ### What clients said > …A big thank you for creating our Conclave app and making the experience so seamless! Really appreciate your support, flexibility and patience in accommodating all our last-minute requests. … S SudarshanaClient team, GCOO Conclave 2026 ## Occasions we run for travel and MICE agencies [Executive conclaves](https://sociana.in/event-types/executive-conclaves/)[Agency multi-client apps](https://sociana.in/event-types/agency-multi-client-apps/)[Conferences & summits](https://sociana.in/event-types/conferences/)[Cultural offsites](https://sociana.in/event-types/cultural-offsites/) Pricing ## Recommended: Event & Hospitality Single destination events usually sit on Event & Hospitality; agencies running many move to the Agency Platform. ### Launch Your own branded app, fast. From₹65,000 per event, plus GST Up to 300 people7–10 days to go live [Get a quote](https://sociana.in/contact/)[See what’s included](https://sociana.in/pricing/launch/) Recommended ### Event & Hospitality Everything your guests need, and nothing your team has to chase. From₹1,40,000 per event, plus GST Up to 500 people10–14 days to go live [Get a quote](https://sociana.in/contact/)[See what’s included](https://sociana.in/pricing/event-and-hospitality/) ### Participation & Rewards Make people play, score and come back. From₹2,25,000 per event, plus GST Up to 1,000 people14–21 days to go live [Get a quote](https://sociana.in/contact/)[See what’s included](https://sociana.in/pricing/participation-and-rewards/) FAQ ## Questions travel and MICE agencies ask Do you book flights or hold hotel inventory? No. You book them; the app collects details from guests and shows each person their own arrangements. Does it work abroad? Yes. HSBC’s YEC carried the Dubai itinerary, weather and help numbers on every traveller’s phone. Can we put our own name on it? Yes, on the Agency Platform, with each client’s occasion inside your app. Can it handle two hotels? Yes. GCOO Conclave 2026 ran across two hotels in Jaipur. ## Running a destination event? Tell us the destination, the dates and how many guests. [Book a demo](https://sociana.in/contact/)[Talk on WhatsApp (opens WhatsApp in a new tab)](https://wa.me/919145897433?text=Hi%20Sociana%2C%20I%20run%20MICE%20%2F%20destination%20events.%20Destination%3A%20%E2%80%A6%20Dates%3A%20%E2%80%A6%20Guests%3A%20about%20%E2%80%A6%20%28from%20%2Findustries%2Fhospitality-and-mice%2F%29 "WhatsApp · replies Mon–Sat, 10:00–19:00 IST") --- Canonical: https://sociana.in/industries/hospitality-and-mice/ Publisher: Sociana by Alien Brains Private Limited (https://sociana.in/)