# Event & Hospitality: the conclave, meet and conference package Sociana Event & Hospitality is the package for meets where guests travel: a layout designed for your occasion, flights and rooms published to each guest (My Stay, My Flights, My Journey), group-wise agendas and announcements, help desk, entry passes and organiser-approved AI session summaries. From ₹1,40,000 + GST for up to 500 people, delivered in 10–14 days. Executive conclaves and destination meetsConferences, offsites and partner meets with travelling guestsGovernment and association workshops with delegate logins ## Event & Hospitality Everything your guests need, and nothing your team has to chase. From₹1,40,000 per occasion · GST extra, plus GST Up to 500 people10–14 days [Get a quote](https://sociana.in/contact/) Itemised quote within one working day. Prices valid until 31 Mar 2027. What’s included ## In Event & Hospitality - Everything in Launch, on a custom layout - Hospitality requests, documents and per-guest arrangements, with the operations workspace - Groups and cohorts with group-scoped agendas and scheduled announcements - Delegate ID/PIN or employee-code login, entry pass and personal QR, multi-point QR attendance - Help desk and SOS, delegates directory, chat, participation leaderboard, two games - AI session summaries, email/SMS delivery logs and in-app mobile dashboards In every package ## Our team, included - Our team fills in your data (up to the included participant count) - [Admin panel for your team](https://sociana.in/features/admin-panel-and-roles/) - Published on iOS and Android, live for 12 months - Remote ops desk on two event days - [Exports and reports](https://sociana.in/features/reports-and-exports/) - Google Sheets, Airtable and webhooks - Push notifications and email ## Modules in this package Everything in Launch, on a custom layout, plus [Hospitality requests & My Stay](https://sociana.in/features/hospitality-requests-and-my-stay/)[Live operations workspace & exception handling](https://sociana.in/features/operations-workspace/)[Groups & cohorts (group-scoped content)](https://sociana.in/features/groups-and-cohorts/)[Push & scheduled announcements by group](https://sociana.in/features/scheduled-announcements/)[Help desk, SOS, emergency contacts & phrasebook](https://sociana.in/features/help-desk-sos-and-phrasebook/)[Delegate ID + PIN login](https://sociana.in/features/delegate-id-pin-login/)[Employee code & company-domain login](https://sociana.in/features/employee-code-login/)[I-Am-Attending poster generator](https://sociana.in/features/i-am-attending-poster/)[Entry pass & personal QR](https://sociana.in/features/entry-pass-and-personal-qr/)[Delegates directory & QR contact exchange](https://sociana.in/features/delegates-directory-and-qr-contact-exchange/)[1:1 chat, group chat & discussion](https://sociana.in/features/chat-and-discussion/)[Organiser-approved AI session summaries](https://sociana.in/features/ai-session-summaries/)[Unified leaderboard & team boards](https://sociana.in/features/unified-leaderboard/) More people ## Participant scaling Each extra participant above the package’s included number costs less as your event grows. | Participants | Per person | | ---------------------- | ---------- | | Extra people up to 500 | ₹45 | | 501–2,000 | ₹18 | | Above 2,000 | ₹10 | Your quote ## What moves the price - Travelling guests and hospitality items per guest - Headcount above 500 (₹18 per extra person up to 2,000) - On-site team days and extra remote-desk days - Exhibitor lead capture (₹60,000) or slot booking (₹25,000) as add-ons ### Payment terms 50% on acceptance, 25% at go-live, 25% within 7 days after the occasion; net-30 on the final instalment for corporates with a PO. India prices exclude 18% GST. Proposals are valid for 30 days. Add-ons ## Add what your event needs Messaging4 options WhatsApp marketing messages ₹1.10 per message on actuals; bundles 5,000 for ₹5,750 · 25,000 for ₹26,250 · 1,00,000 for ₹99,000 Re-priced whenever Meta changes its rates. WhatsApp utility messages (OTP, reminders, arrangements) ₹0.25 per message SMS (DLT-registered) ₹0.25 per SMS on actuals Push and in-app notifications Included No per-message charge. AI4 options Smart Lens AI photo finder ₹25 per user, minimum ₹10,000 per occasion · included in Participation & Rewards up to 1,000 users Opt-in; see the Smart Lens consent page in the trust centre. AI session summaries Included from Event & Hospitality; ₹15,000 per occasion on Launch Published only after the organiser approves them. AI activation (prompt games, avatars, future-self, AI judge) ₹35,000–₹75,000 per activation per occasion Chatbot (FAQ bot) ₹35,000 Event modules10 options Exhibitor lead capture (on Event & Hospitality) ₹60,000 · included in Participation & Rewards Meeting-room and slot booking with payments (on Event & Hospitality) ₹25,000 · included in Participation & Rewards Ticketing on any event package ₹25,000 set-up; 0% Sociana commission; gateway on actuals Venue screens (polls and leaderboard on the big screen) ₹10,000 per occasion QR scanning web console with per-event logins and a scan audit ₹1,00,000–₹1,20,000 Newsfeed sponsor ads module ₹10,000 per occasion Location tracking ₹25 per person per day + ₹35,000 set-up Multi-language content ₹15,000 per extra language Content and labels in another language; the app interface itself is in English. Social-media integration ₹6,000 per network Playlist curation ₹5,000 Operations4 options Managed on-site team ₹15,000 per person per day + travel, food and stay Included in Royal Plus weddings and Enterprise mega-events. Extra remote ops-desk days (beyond two event days) ₹8,000 per day RSVP calling and guest-ops service (no app) From ₹20,000 per wedding including taxes, up to 300 guests; + ₹40 per extra guest; invitation and design pack included Rush delivery +15% under 14 days to the date; +25% under 7 days Hosting & availability3 options Hosting on your own servers Platform fee −30%, + ₹25,000 set-up We recommend our hosting so we stay accountable on the day. Dedicated server / "always live" ₹3,000–₹6,000 per event, or about ₹6,000 ($70) a month Extended availability ₹15,000 per additional year Standard is one year live, archived at 13 months. Estimate it ## Free calculators - [Event-app cost estimatorOccasion, size, layout, modules and add-ons → a ₹ band and the package that fits.](https://sociana.in/calculators/event-app-cost-estimator/) - [Event-app ROITeam hours, guest count and channels replaced → hours and rupees saved.](https://sociana.in/calculators/event-app-roi/) - [Hospitality workloadTravelling guests × items per guest → desk hours with and without the app.](https://sociana.in/calculators/hospitality-workload/) Fits these occasions ## Where Event & Hospitality is used [Conferences & summits](https://sociana.in/event-types/conferences/)[Supplier, dealer & partner meets](https://sociana.in/event-types/dealer-and-partner-meets/)[Executive conclaves & destination MICE](https://sociana.in/event-types/executive-conclaves/)[Government & defence workshops](https://sociana.in/event-types/government-workshops/) Compare ## Other packages - [LaunchYour own branded app, fast.**From ₹65,000**](https://sociana.in/pricing/launch/) - [Participation & RewardsMake people play, score and come back.**From ₹2,25,000**](https://sociana.in/pricing/participation-and-rewards/) - [EnterpriseFor the big ones.**Typically from ₹5,00,000**](https://sociana.in/pricing/enterprise/) - [Recurring ProgrammeA year of participation, not a day.**From ₹1,60,000**](https://sociana.in/pricing/recurring-programmes/) - [Ticketed EventsYour own app, QR entry with rules, and money in your account daily.**From ₹99,000**](https://sociana.in/pricing/ticketed-public-events/) - [Agency PlatformOne app, all your clients.**From ₹2,75,000**](https://sociana.in/pricing/agency-platform/) - [Weddings & SocialA wedding app your elders will actually open.**From ₹70,000**](https://sociana.in/pricing/weddings-and-social/) [All pricing](https://sociana.in/pricing/) FAQ ## Event & Hospitality: common questions Does Sociana book flights or hotels in this package? No. Your travel partner books; Sociana collects IDs, PNRs and preferences from guests, tracks each item as pending, provided or verified, and publishes the confirmed arrangement back to each guest's phone. We do not hold hotel inventory or issue tickets. How does Event & Hospitality compare with Western event-app prices? The India floor is ₹1,40,000 with data filling and an event-day desk included. EventMobi publishes from $3,000 per event (about ₹2.6 lakh) without those services, as listed on its pricing page when we checked on 19 Oct 2026. What does Event & Hospitality cost for international events? The same as in India: there is one price list for every country, and Event & Hospitality starts at ₹1,40,000 with our remote ops desk. Prices are in Indian rupees; GST applies in India. On-site staff abroad are charged per day plus travel. How many hospitality changes are included? Changes for up to 15% of guests are included, which covers the usual late swaps. Beyond that, or for extra desk days after the two event days, we charge the remote ops-desk rate of ₹8,000 per day. ## Get an itemised quote in one working day. Tell us the date, the city and roughly how many people. We reply with the package, add-ons and delivery dates, line by line. [Get a quote](https://sociana.in/contact/)[Talk on WhatsApp (opens WhatsApp in a new tab)](https://wa.me/919145897433?text=Hi%20Sociana%2C%20I'm%20looking%20at%20the%20Event%20%26%20Hospitality%20pricing%20page%20%28%2Fpricing%2Fevent-and-hospitality%2F%29%20and%20would%20like%20to%20know%20more. "WhatsApp · replies Mon–Sat, 10:00–19:00 IST") --- Canonical: https://sociana.in/pricing/event-and-hospitality/ Publisher: Sociana by Alien Brains Private Limited (https://sociana.in/)