# Attendance activity plan

A plan that decides, before the event, where attendance will be scanned and what each scan earns. Twenty-two checkpoints cover entry, sessions, meals, activities and exit, with the staff, QR type and points value for each one.

- 22 rows
- About 40 minutes
- Version 1.0

[Download as CSV (opens in Excel or Sheets)](https://sociana.in/templates/attendance-activity-plan.csv)[Read it online](#contents)

No sign-up needed.

## Who it is for

- Corporate event managers who must report attendance by session
- HR and L&D leads who tie participation to points
- Event desk leads staffing scan points on the day

## How to use it

1. List the checkpoints that matter to the report you owe someone, and strike the rest.
2. For each kept row pick the QR type: personal pass scanned by staff, or a static code scanned by attendees.
3. Set points only where you want behaviour to change; leave entry and exit at zero.
4. Walk the venue with the plan and mark where network will be weak, then choose an offline fallback.

## The contents

__Attendance activity plan: 22 checkpoints__
| Checkpoint              | Moment             | QR type       | Staffed by    | Points |
| ----------------------- | ------------------ | ------------- | ------------- | ------ |
| Venue gate              | Arrival Day 1      | Personal pass | Gate team     | 0      |
| Registration desk       | Arrival Day 1      | Personal pass | Event desk    | 0      |
| Welcome lounge          | Before opening     | Static code   | Self          | 5      |
| Opening plenary         | Day 1 morning      | Static code   | Self          | 10     |
| Tea break sponsor stall | Day 1 morning      | Static code   | Sponsor       | 5      |
| Breakout A              | Day 1 late morning | Static code   | Room monitor  | 10     |
| Breakout B              | Day 1 late morning | Static code   | Room monitor  | 10     |
| Lunch hall              | Day 1 afternoon    | Personal pass | Venue lead    | 0      |
| Product demo zone       | Day 1 afternoon    | Static code   | Demo lead     | 10     |
| Leadership talk         | Day 1 afternoon    | Static code   | Self          | 10     |
| Team activity start     | Day 1 evening      | Personal pass | Facilitator   | 5      |
| Team activity finish    | Day 1 evening      | Personal pass | Facilitator   | 15     |
| Gala dinner entry       | Day 1 night        | Personal pass | Gate team     | 0      |
| Breakfast hall          | Day 2 morning      | Personal pass | Venue lead    | 0      |
| Keynote                 | Day 2 morning      | Static code   | Self          | 10     |
| Workshop 1              | Day 2 late morning | Static code   | Workshop lead | 15     |
| Workshop 2              | Day 2 late morning | Static code   | Workshop lead | 15     |
| Wellness corner         | Day 2 midday       | Static code   | Wellness team | 10     |
| Feedback desk           | Day 2 afternoon    | Static code   | Event desk    | 10     |
| Awards ceremony         | Day 2 evening      | Static code   | Self          | 10     |
| Photo booth             | Day 2 evening      | Static code   | Booth crew    | 5      |
| Exit scan               | Departure          | Personal pass | Gate team     | 0      |

## Where it has been used

It draws on how attendance and activity scans were organised for annual meets and a health-and-wellness programme, where scan data fed the post-event report.

[All templates and checklists](https://sociana.in/templates/)

## Questions people ask

Should attendees scan or should staff scan?

Use staff scanning for entry and anything that needs identity checking, and attendee scanning of a posted QR for sessions and activities where queues would otherwise form.

Do scans need points attached?

No. Attendance is a record first. Add points where you want a nudge, such as the first morning session, and keep the amounts small so one activity does not dominate the leaderboard.

What if the venue has poor signal?

Plan a fallback per checkpoint: a printed backup list for entry, and a short window after the session for attendees to scan once they have signal. Note the fallback in the last column.

## Want this running inside your event app?

Sociana turns lists like this into live screens, requests and reminders for your guests and your desk. A 20-minute walkthrough shows how.

[Book a demo](https://sociana.in/contact/)[Talk on WhatsApp (opens WhatsApp in a new tab)](https://wa.me/919145897433?text=Hi%20Sociana%2C%20I'm%20looking%20at%20Attendance%20activity%20plan%20%28%2Ftemplates%2Fattendance-activity-plan%2F%29%20and%20would%20like%20to%20know%20more. "WhatsApp · replies Mon–Sat, 10:00–19:00 IST")

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Canonical: https://sociana.in/templates/attendance-activity-plan/
Publisher: Sociana by Alien Brains Private Limited (https://sociana.in/)