# Awards night checklist

Sociana template v1.0, reviewed 2026-10-19. Tick items off, add an owner and a date beside each, and delete what does not apply.

## Categories and criteria

- [ ] Choose categories that reflect your goals
- [ ] Write the criteria for each in plain words
- [ ] Decide eligibility and the period considered
- [ ] Decide how many winners per category
- [ ] Publish rules before nominations open

## Nominations and judging

- [ ] Open nominations with a simple form
- [ ] Verify nominations against data where possible
- [ ] Appoint jury and brief them
- [ ] Provide a scoring sheet with weights
- [ ] Set a conflict of interest rule
- [ ] Record the final decision and a sign-off

## Content and stage

- [ ] Prepare citations of 30 words for each winner
- [ ] Prepare slides or videos with correct spellings
- [ ] Write the stage script with timings
- [ ] Decide who presents each award
- [ ] Plan music and walk-on logistics
- [ ] Rehearse with microphones and clicker

## Trophies and logistics

- [ ] Order trophies and certificates with extra spelling checks
- [ ] Check the delivery date and keep a backup
- [ ] Plan where winners sit
- [ ] Plan photographers and the winner photo spot
- [ ] Arrange for absent winners to be recognised
- [ ] Prepare a runner for last-minute changes

## In the app

- [ ] Publish the categories and nominees
- [ ] Schedule winner notices to go live after each award
- [ ] Open a gallery for award photos
- [ ] Link to the winners list after the event

## After

- [ ] Send certificates and photos within 3 days
- [ ] Thank non-winners and nominees
- [ ] Collect feedback on the ceremony
- [ ] Archive judging records
- [ ] Plan next year’s improvements

Source: sociana.in/templates/awards-night-checklist/