# Conference app launch checklist

Sociana template v1.0, reviewed 2026-10-19. Tick items off, add an owner and a date beside each, and delete what does not apply.

## Eight weeks out

- [ ] Confirm scope, modules and responsibilities in writing
- [ ] Agree who creates the store accounts
- [ ] Collect brand assets: logo, colours, fonts
- [ ] Choose the login method for delegates
- [ ] Draft the list of session types and tracks

## Six weeks out

- [ ] Import delegate list with category and organisation
- [ ] Create groups for categories and committees
- [ ] Collect speaker bios and photos
- [ ] Build the first agenda version
- [ ] Prepare information pages: venue, travel, FAQ

## Four weeks out

- [ ] Submit the app to the stores
- [ ] Set up poll and feedback questions
- [ ] Agree sponsor placements and creatives
- [ ] Create the notice and announcement calendar
- [ ] Test the registration and QR flow

## Two weeks out

- [ ] Freeze agenda version two with rooms
- [ ] Run a full test with five real delegates
- [ ] Train secretariat and volunteer staff
- [ ] Send the first app invitation to delegates
- [ ] Check accessibility information is present

## Event week

- [ ] Verify every speaker has a session link
- [ ] Check scheduled announcements and times
- [ ] Load the final sponsor assets
- [ ] Prepare printed QR cards for the help desk
- [ ] Brief session chairs on polls and Q&A
- [ ] Check that venue screens show the join QR

## On site

- [ ] Open the help desk 30 minutes before registration
- [ ] Push the welcome notice
- [ ] Monitor feedback and questions during sessions
- [ ] Log changes and notify affected delegates
- [ ] Export attendance each evening
- [ ] Plan the closing and feedback prompt

Source: sociana.in/templates/conference-app-launch-checklist/