# Recurring employee programme cycle checklist

Sociana template v1.0, reviewed 2026-10-19. Tick items off, add an owner and a date beside each, and delete what does not apply.

## Set the cycle

- [ ] Write the cycle dates and the theme
- [ ] Confirm the eligible population
- [ ] Review last cycle’s feedback and numbers
- [ ] Decide the rewards budget and reward list
- [ ] Update rules and the FAQ

## Prepare

- [ ] Import or refresh the employee list
- [ ] Define groups: location, function, band
- [ ] Update branding for the cycle
- [ ] Draft the communication calendar
- [ ] Brief managers on how to encourage participation
- [ ] Test enrolment on two devices

## Open enrolment

- [ ] Send the launch message
- [ ] Share a short how-to or demo
- [ ] Monitor sign-ups by group
- [ ] Reach out to low-participation groups
- [ ] Resolve login problems within a day

## Run activities

- [ ] Publish activities on a fixed weekly day
- [ ] Review submissions within the agreed days
- [ ] Update leaderboards and share highlights
- [ ] Recognise contributors publicly
- [ ] Handle disputes with a written ruling
- [ ] Check for unusual points patterns

## Rewards

- [ ] Confirm winners from the final data
- [ ] Approve reward fulfilment
- [ ] Notify winners and ship rewards
- [ ] Close unredeemed balances per the rules
- [ ] Record reward costs against budget

## Close and learn

- [ ] Run a short feedback survey
- [ ] Export final participation and review data
- [ ] Report activation, repeat involvement and review turnaround
- [ ] Archive the configuration for reuse
- [ ] Hold a retrospective with three changes for next cycle
- [ ] Delete data past its retention date

Source: sociana.in/templates/employee-programme-cycle-checklist/