# Exhibition app checklist

Sociana template v1.0, reviewed 2026-10-19. Tick items off, add an owner and a date beside each, and delete what does not apply.

## Before onboarding

- [ ] Freeze the exhibitor list with stall numbers
- [ ] Freeze the floor plan version
- [ ] Decide visitor categories and entry rules
- [ ] Agree privacy and consent text for scans
- [ ] Choose scanning method and devices

## Exhibitor setup

- [ ] Create logins for every exhibitor contact
- [ ] Collect logos and stall descriptions
- [ ] Collect product lists and brochures
- [ ] Set up lead fields and qualifying questions
- [ ] Train scanning staff for each stall
- [ ] Approve stall pages before publishing

## Visitor registration

- [ ] Build the registration form with consent
- [ ] Issue QR passes by message after registration
- [ ] Open web registration for walk-ins
- [ ] Print on-site passes if needed
- [ ] Test pass scanning at the gate

## Show app content

- [ ] Publish the floor plan with search
- [ ] Publish seminar and conference sessions
- [ ] Add sponsor and partner placements
- [ ] Add venue information and map
- [ ] Add FAQs and help desk contacts

## Show days

- [ ] Open the help desk before the gates
- [ ] Monitor scanning errors by hall
- [ ] Push hall-specific announcements
- [ ] Back up lead data at lunch and close
- [ ] Capture visitor feedback at exit
- [ ] Handle lost-pass cases with a clear process

## After the show

- [ ] Close scanning and freeze lead data
- [ ] Send exports to exhibitors
- [ ] Publish a show summary
- [ ] Collect exhibitor feedback
- [ ] Delete data according to the stated policy
- [ ] Record changes for next year

Source: sociana.in/templates/exhibition-app-checklist/