# Government workshop protocol checklist

Sociana template v1.0, reviewed 2026-10-19. Tick items off, add an owner and a date beside each, and delete what does not apply.

## Authority and rules

- [ ] Obtain host department protocol instructions
- [ ] Confirm who approves the guest list and changes
- [ ] Decide the information classification for documents
- [ ] Decide who may photograph and where
- [ ] Agree the incident reporting path

## Delegates and identity

- [ ] Build the delegate list with rank and department
- [ ] Issue delegate IDs and PINs
- [ ] Verify identity at registration
- [ ] Assign liaison officers to delegate groups
- [ ] Record dietary and accessibility needs
- [ ] Plan replacement delegates and substitution rules

## Seating and programme

- [ ] Prepare seating by protocol order
- [ ] Prepare the agenda with timings and chairs
- [ ] Plan the inauguration and guest arrival
- [ ] Plan the group photograph
- [ ] Plan breaks and meals by delegate level

## Travel and stay

- [ ] Allot rooms by entitlement
- [ ] Arrange cabs and pickup points
- [ ] Publish transport details to each delegate
- [ ] Keep a duty officer on call
- [ ] Plan departure assistance

## Security and safety

- [ ] Coordinate with venue security on access
- [ ] Plan entry checks and badges
- [ ] Prepare an emergency and SOS plan
- [ ] Identify the nearest medical facility
- [ ] Test the SOS contact in the app

## Documents and closure

- [ ] Load papers into the app by delegate group
- [ ] Check low-connectivity access to papers
- [ ] Record minutes and action points
- [ ] Revoke access after the meeting
- [ ] Archive and delete files per the department’s policy

Source: sociana.in/templates/government-workshop-protocol-checklist/