# Hospitality data-field checklist

Sociana template v1.0, reviewed 2026-10-19. Tick items off, add an owner and a date beside each, and delete what does not apply.

## Identity

- [ ] Full name exactly as on the travel ID
- [ ] Preferred name for the badge and the driver board
- [ ] Mobile number reachable on arrival day
- [ ] Alternate contact: assistant or travelling companion
- [ ] Designation and organisation for protocol and seating

## Travel in

- [ ] Arrival mode: flight, train, road or self-arranged
- [ ] Flight or train number and date
- [ ] Arrival airport or station and terminal
- [ ] Scheduled arrival time and any known delay
- [ ] Origin city for time-zone and weather notes

## Stay

- [ ] Hotel and room category allotted
- [ ] Check-in and check-out dates
- [ ] Sharing preference or companion name
- [ ] Early check-in or late check-out approved by
- [ ] Accessibility needs for the room

## Ground transport

- [ ] Pickup point and meeting spot at arrival
- [ ] Vehicle type and driver contact assigned
- [ ] Group transfer slot or individual car
- [ ] Drop schedule for departure day

## Meals and care

- [ ] Dietary preference and allergies
- [ ] Alcohol and beverage preferences if the hosts want them recorded
- [ ] Medical or mobility note the desk must know
- [ ] Emergency contact name and number

## Travel out

- [ ] Departure mode, number, date and time
- [ ] Departure airport or station and the pickup time from hotel
- [ ] Onward travel booked by the host or by the guest
- [ ] Confirmation that the guest has seen their published itinerary

Source: sociana.in/templates/hospitality-data-field-checklist/