# Photo & facial-recognition consent notice A clause-by-clause consent notice for wedding photos and optional face-based photo finding. Twenty-two clauses cover what is photographed, how face matching works, who sees what, retention and how a guest says no. Adapt the wording with your family or planner; it is a drafting aid, not legal advice. - 22 rows - About 45 minutes plus legal read - Version 1.0 [Download as CSV (opens in Excel or Sheets)](https://sociana.in/templates/photo-and-facial-recognition-consent-notice.csv)[Read it online](#contents) No sign-up needed. ## Who it is for - Wedding planners and families who share photos through a guest app - Photographers who need guests to agree before faces are matched - Organisers who want a clear opt-in before launching a photo finder ## How to use it 1. Read each clause and edit the Your wording column for the family, the photographer and the city. 2. Show the notice on first login and again on the photo finder screen, before any selfie is taken. 3. Make opting out of face matching as easy as opting in, and keep general photos available either way. 4. Have a lawyer or the family adviser read the final text, particularly the retention and contact clauses. ## The contents __Photo and facial-recognition consent notice: 22 clauses__ | Clause | Suggested wording | Why it is there | | -------------------------- | ------------------------------------------------------------------------------------------------------- | ------------------------------ | | 1 Who we are | These photos are managed by the families of the couple and their wedding planner. | Names a responsible party | | 2 What we photograph | Professional photographers and guests may photograph the ceremonies and celebrations. | Sets scope | | 3 Where photos appear | Photos appear in the private wedding app, visible only to invited guests. | Limits audience | | 4 General albums | You can view and download group photos without sharing anything about yourself. | Separates albums from matching | | 5 Optional photo finder | If you wish, you can find photos you appear in by taking a selfie. | Makes matching optional | | 6 How matching works | Your selfie is converted into a numeric pattern that is compared with faces in the albums. | Plain explanation | | 7 What we store | We store the pattern and the matched photo list, not an additional copy of the selfie. | Data minimisation | | 8 Who sees matches | Only you see your matched photos. Others see only photos already shared in albums. | Privacy | | 9 Consent | Taking the selfie means you agree to the photo finder. You can say no and still use the app. | Voluntary choice | | 10 Children | Parents or guardians decide for guests under 18; we do not match faces of minors without their consent. | Protects minors | | 11 Opting out later | Tap Remove my face data in settings and your pattern is deleted. | Easy withdrawal | | 12 Deletion timeline | Face patterns are deleted within 30 days of the wedding or when you remove them. | Clear retention | | 13 Photo retention | Albums stay available for 12 months, then are archived by the family. | States duration | | 14 Downloads | Guests can download photos for personal use only. | Sets use rule | | 15 Sharing outside the app | Please do not post photos of other guests without asking them. | Guest etiquette | | 16 Takedown | Ask us to hide or remove a photo of you by writing to the contact below. | Takedown route | | 17 Response time | We respond to takedown requests within 3 working days. | Commitment | | 18 Photographer rights | The photographer keeps copyright in photos as per the family's contract. | Clarifies ownership | | 19 Security | Access needs a login; face data is kept separate from the albums. | Basic assurance | | 20 No sale | We do not sell your photos or face data. | Plain commitment | | 21 Contact | Questions or requests: name, phone and email of a family contact. | Gives a human | | 22 Updates | If this notice changes, you will see it in the app before it applies. | Handles change | ## Where it has been used The structure follows how a wedding app offers optional photo finding to guests alongside ordinary albums, with guests choosing whether to take part. [All templates and checklists](https://sociana.in/templates/) ## Questions people ask Must face matching be opt-in? Treat it as opt-in. A guest should be able to browse albums and download shared photos without ever giving a selfie, and should be able to withdraw the selfie and its match later. What should the notice say about retention? State a date. For example: selfies deleted thirty days after the wedding, albums kept for a year. A clear date is more reassuring than a phrase like as long as necessary. Is this notice enough on its own? No. It is a draft for you to adapt and have reviewed. Local law, the venue and your photographer contract may add requirements, particularly for minors, so ask a qualified adviser. ## Want this running inside your event app? Sociana turns lists like this into live screens, requests and reminders for your guests and your desk. A 20-minute walkthrough shows how. [Book a demo](https://sociana.in/contact/)[Talk on WhatsApp (opens WhatsApp in a new tab)](https://wa.me/919145897433?text=Hi%20Sociana%2C%20I'm%20looking%20at%20Photo%20%26%20facial-recognition%20consent%20notice%20%28%2Ftemplates%2Fphoto-and-facial-recognition-consent-notice%2F%29%20and%20would%20like%20to%20know%20more. "WhatsApp · replies Mon–Sat, 10:00–19:00 IST") --- Canonical: https://sociana.in/templates/photo-and-facial-recognition-consent-notice/ Publisher: Sociana by Alien Brains Private Limited (https://sociana.in/)