# Post-event reconciliation checklist

Sociana template v1.0, reviewed 2026-10-19. Tick items off, add an owner and a date beside each, and delete what does not apply.

## Attendance and participation

- [ ] Export final check-in list by session
- [ ] Compare registrations, confirmations and arrivals
- [ ] Record no-shows with reasons where known
- [ ] Export poll, quiz and feedback results
- [ ] Confirm award winners and the winners list sent out

## Hospitality and travel

- [ ] Export the final room list and compare with hotel invoice
- [ ] Check extra nights and early check-ins against approvals
- [ ] Reconcile airport and local transfers against vendor billing
- [ ] List unused rooms and cancellations
- [ ] Collect any guest complaints and how they were resolved

## Money

- [ ] Match vendor invoices to purchase orders
- [ ] Record payments and balance due dates
- [ ] Report variance against budget by line
- [ ] Flag items to recover from sponsors or partners
- [ ] Close out petty cash and on-site purchases

## Content and media

- [ ] Download approved photos and videos
- [ ] Remove any photo flagged by a guest
- [ ] Back up the final deck versions
- [ ] Publish a thank-you note with a gallery link
- [ ] Collect speaker content that may be shared

## Data and privacy

- [ ] Export attendee data needed for follow-up
- [ ] List who has received exports
- [ ] Delete or anonymise data past its retention date
- [ ] Archive the app configuration for reuse
- [ ] Request vendor confirmation of deletion
- [ ] Record any incidents or complaints

## Learning

- [ ] Hold a 30-minute retrospective with the team
- [ ] Write three things to keep and three to change
- [ ] Update the checklist and master template
- [ ] Share the outcome report with stakeholders

Source: sociana.in/templates/post-event-reconciliation-checklist/