Resources
Plan the event. We’ve written down how.
Guides, templates and calculators from the team that runs Sociana events, plus demos you can try and answers to the questions organisers ask most.
How-to guides
Step-by-step set-ups for logins, hospitality desks, polls, QR entry, games and exhibitor leads.
OpenTemplates & checklists
Run sheets, RFPs, rooming lists and WhatsApp messages you can copy, print or download.
OpenCalculators
Budget, ROI, rooms, transfers, points and messaging cost, in rupees with Indian defaults.
OpenInteractive demos
Vote in a live poll, scan a QR pass or open a guest’s My Stay card in your browser.
OpenBlog
Notes from running partner meets, conclaves, workshops and weddings across India.
OpenCompare event apps
How Sociana compares with other event platforms, and when another tool is the better fit.
OpenGlossary
Plain-language definitions of event-technology terms, from activation rate to venue screens.
OpenHelp centre
Answers for attendees, organisers and exhibitors using a Sociana app.
OpenGames catalogue
Bingo, trivia, treasure hunts and branded games that feed one leaderboard.
OpenIntegrations
Razorpay, WhatsApp, email and SMS, Health Connect, Apple Health, Sheets, Airtable and webhooks.
Open
Guides
Popular how-to guides
How to set up an agency app that serves many clients
One agency-branded app, a separate occasion per client: structure, join codes, per-occasion branding, roles, support routing and a handover routine.
How to run an AI photo booth activation
Run an AI avatar or selfie booth at a corporate event as software on guests' phones: personas, consent, fallbacks, screens and what not to promise.
How to manage airport pickups for 300 delegates
Plan airport pickups for 300 delegates: collect flight details, build an arrival manifest, assign vehicles and liaison, publish pickup cards, log exceptions.
How to review and approve AI session summaries before members see them
A review workflow for AI-drafted conference session summaries: who approves, what to check, how to edit and what is recorded when you publish.
How to assign liaison officers to delegates
Assign liaison officers (LOs) to delegates for a government or protocol event: mapping, briefing, what each side sees, escalation and handover.
How to handle attendee data privacy for an event app in India
A privacy workflow for organisers: map the data, collect less, gate login with a privacy policy, limit roles, set retention and answer deletion requests.
Blog
Latest from the blog
AI session summaries: lessons from putting organiser approval first
Seven lessons from designing AI session summaries that stay hidden until an organiser approves them, with the EEMA Connect set-up as the worked example.
Consent-first facial recognition at events
How a selfie-based photo finder can respect consent: what Smart Lens searches, what organisers must agree, and the questions to ask any vendor.
Designing a fair unified leaderboard
How to design one leaderboard across polls, games, attendance and steps that people trust: sources, caps, staff exclusion, wallet points and audit.
Rather talk it through?
Book a 20-minute walkthrough with someone who has run events like yours.