Template · free
Event push notification copy templates
Thirty push notification drafts for conferences, written within the limits of a lock screen: a short title, a body under 90 characters and the moment to send. Replace the bracketed parts and schedule the lot in one sitting.
No sign-up needed.
Who it is for
- Association secretariats who message delegates through the day
- Corporate event managers who schedule announcements
- Session chairs who send reminders from the stage
How to use it
- Replace the bracketed parts with your session names, rooms and times.
- Keep titles under 40 characters and body copy under 90, so they are not cut off on the lock screen.
- Schedule the routine ones in advance and leave a few slots for live changes.
- Limit pushes to the ones people act on; save the rest for in-app notices.
The contents
| Moment | Title | Body |
|---|---|---|
| Welcome | Welcome to [event] | Your agenda, speakers and venue map are in the app. |
| Registration open | Registration is open | Collect your badge at [desk] from [time]. |
| Wi-Fi | Wi-Fi at [venue] | Network: [name]. Password: [code]. |
| First session | Opening in 15 minutes | [Session] begins at [time] in [room]. |
| Session reminder | [Session] at [time] | Starts in 15 minutes in [room]. |
| Room change | Room change for [session] | Now in [room]. Same time. |
| Time change | Time change | [Session] now starts at [time]. |
| Speaker change | Speaker update | [Name] will now present [session]. |
| Poll live | Poll is live | Vote on [topic] by [time]. |
| Poll results | Poll results are in | See what the room decided on [topic]. |
| Quiz starting | Quiz at [time] | Join in the app or scan the QR on screen. |
| Quiz winner | Quiz winners | Congratulations to [names]. See the leaderboard. |
| Question prompt | Ask the speaker | Send your question for [speaker] before [time]. |
| Feedback prompt | How was [session] | Share two minutes of feedback. |
| Break | Break until [time] | Tea is served in [location]. |
| Lunch | Lunch is served | Lunch is in [location] from [time]. |
| Dietary note | Meal options | Vegetarian and special meals at [counter]. |
| Networking | Networking in [location] | Meet speakers and delegates at [time]. |
| Sponsor | Visit [sponsor] | Stall [number] has [offer] until [time]. |
| Exhibition | Exhibition hall open | Hall [name] is open until [time]. |
| Photo | Photo moment | Group photo at [location] at [time]. |
| Award | Awards at [time] | The ceremony begins in [room]. |
| AGM | AGM at [time] | Documents are in the app. Quorum needed. |
| Evening | Tonight at [time] | [Event] at [venue]. Transfers leave from [place]. |
| Transfers | Transfers leave at [time] | Board at [location]. Look for [colour] stickers. |
| Weather | Weather alert | Rain expected. Carry an umbrella for the walk to [venue]. |
| Safety | Important notice | Please follow staff instructions at [location]. |
| Closing | Closing session | Join us in [room] at [time] for the closing. |
| Thank you | Thank you for joining | Slides and photos will be in the app by [date]. |
| Feedback final | One last question | Rate the conference to help us plan the next one. |
Where it has been used
Based on notification patterns for conferences where reminders, room changes and thank-you notes shaped delegates’ days.
Questions people ask
How many notifications per day are acceptable?
Four to six on conference days is generally fine, if each is useful. More than that, and people switch notifications off. Keep reminders for the sessions that actually need them.
Should notifications mention the room?
Yes. A reminder that includes time and room answers the question that would otherwise lead to a search. If rooms change, send a new push to the group that is affected.
What tone works best?
Plain and specific. Say what is happening, when and where. Avoid exclamation marks and capital letters; people respond to clarity more than to enthusiasm.
Want this running inside your event app?
Sociana turns lists like this into live screens, requests and reminders for your guests and your desk. A 20-minute walkthrough shows how.