Template · free
Points & rewards economy sheet
A worksheet for designing a points economy that does not inflate: earning actions with caps, a conversion to rewards, and ceilings per person. Twenty-six lines cover earn rules, spend rules and the guardrails an HR or events lead should write down before launch.
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Who it is for
- HR and L&D leads running recognition or engagement programmes
- Corporate event managers adding a leaderboard to an annual meet
- Programme owners who must justify reward budgets to finance
How to use it
- Estimate your participants and the length of the programme; these two numbers drive every cap.
- Fill the Earn rows first, with a per-person cap for each, then add the maximum a person can reach.
- Set reward tiers so that the top tier needs about 70 to 80 percent of that maximum, not all of it.
- Run the sheet past one sceptical colleague and fix any action that can be repeated for easy points.
The contents
| Line | Type | Rule | Cap or value | Why |
|---|---|---|---|---|
| 1 | Earn | Complete profile | One time, 20 | Gets data clean early |
| 2 | Earn | First login | One time, 10 | Rewards joining |
| 3 | Earn | Attend a session | 10 per session, 6 sessions max | Encourages presence, caps binge |
| 4 | Earn | Answer a poll | 2 per poll, 10 per day | Keeps polls light |
| 5 | Earn | Quiz participation | 5 per quiz, plus 5 for a top-3 finish | Competitive but bounded |
| 6 | Earn | Quiz correct answers | 1 per answer, 20 per quiz | Rewards accuracy |
| 7 | Earn | Submit feedback | 10 per form | Raises response rate |
| 8 | Earn | Post a photo approved by moderator | 3 per photo, 3 per day | Avoids spam |
| 9 | Earn | Scan an activity QR | 5 per scan, 8 per day | Drives footfall |
| 10 | Earn | Complete a team challenge | 25 per team member | Team spirit |
| 11 | Earn | Weekly streak | 10 per full week, 4 weeks max | Rewards consistency |
| 12 | Earn | Refer a colleague who joins | 15 each, 3 referrals max | Growth without abuse |
| 13 | Earn | Manager recognition | 20 per award, 2 per month | Keeps praise meaningful |
| 14 | Spend | Bronze reward | 150 points | Within reach for most |
| 15 | Spend | Silver reward | 350 points | Needs steady activity |
| 16 | Spend | Gold reward | 600 points | Needs consistent effort |
| 17 | Spend | Experience reward | 800 points | Top tier, limited quantity |
| 18 | Spend | Charity donation option | 100 points per unit | Choice without cost to staff |
| 19 | Guardrail | Maximum points per person per day | 60 | Stops one-day sprints |
| 20 | Guardrail | Maximum points per person for the programme | 900 | Fixes the ceiling |
| 21 | Guardrail | Points expiry | End of programme plus 14 days | Clean closing of balances |
| 22 | Guardrail | Reversal rule | Any points from invalid scans removed by admin | Fairness |
| 23 | Guardrail | Tie-break on leaderboard | Earlier last-earned time wins | Transparent |
| 24 | Guardrail | Eligibility | Employees on payroll on programme start date | Clear audience |
| 25 | Guardrail | Reward fulfilment owner and lead time | One named owner, 10 working days | Sets expectations |
| 26 | Guardrail | Review point | Check balances at the midpoint, adjust caps once | Plans for surprises |
Where it has been used
Built from patterns in recurring employee programmes where a leaderboard ran across weeks and rewards were redeemed in a catalogue.
Questions people ask
How do I stop one action from dominating?
Give every earning action a cap per person and per day, and keep the cap for the easiest action lowest. If an activity can be repeated, the cap is what stops it deciding the winner.
How many points should a top reward cost?
Work back from the maximum a keen participant can earn. Aim for roughly three quarters of it, so effort is rewarded but nobody is locked out by a single missed week.
Can points expire?
Yes, and it is worth stating clearly in the rules. If points expire at programme end, say so on the first screen and in the FAQ, and decide what happens to unredeemed balances.
Want this running inside your event app?
Sociana turns lists like this into live screens, requests and reminders for your guests and your desk. A 20-minute walkthrough shows how.