Checklist · free
Step challenge launch checklist
A 34-point launch checklist for a company step challenge, covering rules, health-data permissions, team formation, communication and the first-week support desk. The permission and sync checks are the ones most teams skip.
No sign-up needed.
Who it is for
- Wellness and benefits leads launching a company step challenge
- HR leads responsible for employee communication and consent
- Programme owners who answer sync questions in week one
How to use it
- Work from top to bottom over the two weeks before launch; keep the Week one block for the war room.
- Test the permission screens on one iPhone and two Android models before you announce anything.
- Draft the support replies for the three common problems: no steps, steps delayed and wrong team.
- Publish the rules before registration opens, not after.
The contents
Plan and rules
- Set start date, end date and total steps goal
- Publish eligibility and inclusion rules
- Set the valid-day minimum and the daily cap
- Write fair-play and review rules
- Decide rewards and recognition
- Get HR and legal sign-off
Data and permissions
- Write the consent text for health data
- List which phone health services are supported
- Test Android permission flow on two models
- Test iPhone permission flow
- Write a guide for battery and background settings
- Decide who sees totals and who sees daily data
People and teams
- Import employee list with location and function
- Choose the team formation method
- Fix team size and name teams
- Appoint team captains
- Prepare a reserve list for late joiners
Communication
- Announce the date and the benefits
- Send the rules and the how-to
- Send a weekly pace message
- Prepare final-week and results messages
- Brief managers to encourage but not pressure
Support
- Set up a support channel with response times
- Prepare replies to common problems
- Name two people to review flagged accounts
- Create a simple escalation path
- Check leaderboard refresh and sync on day one
Close
- Export results and valid days
- Announce winners and thank everyone
- Collect feedback
- Delete step data as promised
- Note what to change for the next challenge
Where it has been used
Follows a corporate wellness expedition where teams moved along a route using steps synced from the phone health service.
Questions people ask
What breaks most often on day one?
Permissions. People deny access to the health service or have background sync restricted by battery settings. Prepare a screenshot guide for both phone types and test it with someone who has never used the feature.
How do we form teams?
Choose by function for pride, by mixed groups for networking or let people choose within a deadline. Fix team size, and keep a reserve list so late joiners are placed quickly.
What if a participant has no smartphone?
Offer an alternative such as minutes of activity logged by a manager or a company-supplied pedometer band, and state it in the rules. An inclusive rule protects the programme as well as the person.
Want this running inside your event app?
Sociana turns lists like this into live screens, requests and reminders for your guests and your desk. A 20-minute walkthrough shows how.