Checklist · free
Wedding guest app content checklist
Everything a wedding guest app should contain before the invitation goes out: welcome note, functions, venues, dress codes, travel help, family contacts and the wish wall. Thirty-two lines in six groups, ordered so the first two groups can be finished in one evening.
No sign-up needed.
Who it is for
- Wedding planners filling a guest app before invitations go out
- Families who want one place for every function and venue
- Coordinators who answer repeated guest questions on WhatsApp
How to use it
- Start with the Welcome and Functions groups; guests open the app first for the schedule.
- Ask one family member to proofread names, spellings and dates, as errors there are noticed immediately.
- Add photos only after the content is stable, and review the app once as a guest from outside the family.
- Plan a notice on the morning of each function so the app is the place guests look.
The contents
Welcome
- Short welcome note in the couple’s voice
- Photo of the couple that loads quickly
- Hashtag or app name used on the invitation
- Countdown to the first function
- How to get help: a named contact with a phone number
Functions
- Name, date, start and end time for each function
- Venue for each function and a map link
- Dress code for each function with an example
- Who the function is for: all guests or family only
- Transport and parking note for each venue
- Meal and refreshment note for each function
Travel and stay
- Nearest airport and station with distances
- Arrival pickup instructions
- Hotel names, addresses and check-in times
- Local transport options and approximate times
- Weather note for the season
- Emergency contacts and nearest hospital
Family and contacts
- Three or four family contacts with roles
- Planner or coordinator contact and hours
- Driver or transport coordinator contact
- Photographer or media contact for requests
Guest tools
- RSVP form linked from the home screen
- Travel details form linked
- Dietary preference form
- Gift or blessing notes in plain words
- Frequently asked questions answered
Memories
- Photo gallery structure by function
- Rules for guest uploads
- Wish wall prompt
- Photo finder consent note if used
- Thank-you message scheduled after the wedding
Where it has been used
Derived from the content that guest apps for destination-style weddings needed repeatedly: functions, venues, dress codes and travel help.
Questions people ask
What do guests look for first?
The schedule with dress codes, then travel and stay details. Put those on the first screen and keep the welcome note short, so someone arriving at the airport finds what they need in two taps.
Should the app list every relative?
No. List the people guests may need to call, usually three or four family contacts with roles. A long family tree takes effort and gives guests little they can act on.
How do we handle guests who are not technical?
Send the same schedule as a WhatsApp message and a printed card at the venue. The app is better as an addition than as the only route, especially for older relatives.
Want this running inside your event app?
Sociana turns lists like this into live screens, requests and reminders for your guests and your desk. A 20-minute walkthrough shows how.