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Reward store budget calculator
A reward store costs the set-up, the rewards people actually redeem, 10% fulfilment handling and delivery. For 500 employees where 70% earn 3,000 points at 10 points per ₹1 and 75% are redeemed, that is about ₹1,19,000 ex-GST, with ₹26,250 still in wallets. Enter your numbers to fit a budget.
Reward store cost
₹1,19,008
₹340 per person earning · ₹30,992 under budget
Fits the budget with ₹30,992 to spare. Points left in wallets are worth ₹26,250: set an expiry date so they are not a surprise later.
- Rewards redeemed
- ₹78,750about 98 items
- Points value still in wallets
- ₹26,250owed if points never expire
- Points per ₹1 at exactly your budget
- 8 points per ₹1you set 10
| Points issued350 people × 3,000 | 10,50,000 |
|---|---|
| Points redeemed75% at 10 points per ₹1 | 7,87,500 |
| Reward value (passed through at cost) | ₹78,750 |
| Fulfilment handling (10%) | ₹7,875 |
| Delivery of physical rewards | ₹7,383 |
| Store and leaderboard set-up | ₹25,000 |
| Total, ex-GSTGST on Sociana’s part ₹5,918 | ₹1,19,008 |
Estimate. Rewards are passed through at cost plus 10% handling; GST applies to Sociana’s fees and to the goods.
How we calculate
- Reward value
people × share earning × points per earner × redemption rate ÷ points per ₹1Only redeemed points cost money; the rest sit in wallets.
- Handling and delivery
10% of reward value + physical items × delivery costItems = reward value ÷ average reward value.
- Total
set-up + reward value + handling + delivery (+ platform if included)Set-up is ₹25,000 for individual boards or ₹40,000 for teams or regions.
- Points per ₹1 to fit
points redeemed × (1.1 + physical share × delivery ÷ average reward) ÷ (budget − fixed costs)Every variable cost falls as points are worth less, so one number brings the total to your budget.
Assumptions
- Reward fulfilment is passed through at cost plus 10% handling; set-up from the price list dated 23 Oct 2026, ex-GST.
- Participation & Rewards (from ₹2,25,000 for up to 1,000 people) includes the wallet and store; leave it out if you already have it.
- A 75% redemption rate is a planning assumption. Expiry dates and reminders move it.
- GST applies to Sociana’s fees and to the goods themselves.
Prices as of 23 Oct 2026.
Worked examples
| Scenario | Result | In one line |
|---|---|---|
| Quarterly programme, 500 employees | ₹1,19,008 Reward store cost | Reward store: 500 people, 10,50,000 points issued at 10 per ₹1, 75% redeemed. Total ₹1,19,008 ex-GST against a ₹1,50,000 budget. |
| Dealer meet, 1,200 partners, e-vouchers | ₹1,35,040 Reward store cost | Reward store: 1,200 people, 9,60,000 points issued at 10 per ₹1, 90% redeemed. Total ₹1,35,040 ex-GST against a ₹1,00,000 budget; fits at 16 points per ₹1. |
Example inputs are illustrative, not client data. Tap “Start from” above to load either one.
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Questions about this calculator
How do I budget for an employee reward store?
Estimate the points people will earn, the share they will redeem and the value of a point. Redeemed points × value is the reward cost; add handling, delivery and set-up. Then set points per ₹1 so the total fits your budget.
What should one point be worth?
Pick a value that makes everyday actions feel worth a little and big actions worth a lot: at 10 points per ₹1, a 20-point quiz is ₹2 and 3,000 points buys a ₹300 voucher. Change it before launch, not after.
What happens to points that are never redeemed?
They are a liability while they can still be spent. Set an expiry date and remind people before it, so the unspent balance does not surprise finance a year later.
Vouchers or physical rewards?
E-vouchers have no delivery cost and arrive instantly. Physical goods feel more special but add delivery and returns. Many programmes offer both.