Template · free
Conference agenda template
A two-day conference agenda with parallel tracks, a workshop lane, breaks, a dinner and an annual meeting, laid out so it imports cleanly into an app. Each row carries room, seats, moderator and a check-in rule, so the sheet doubles as your attendance plan.
No sign-up needed.
Who it is for
- Association secretariats planning a multi-track annual conference
- Corporate event managers building a two-day programme
- Programme committees who sign off sessions in rounds
How to use it
- Replace the example titles and keep the column order, so the sheet can be imported as it stands.
- Give every parallel session its own row with a room and a seat count.
- Mark which sessions need a check-in scan and which are open, before you publish.
- Move the Status column from Draft to Confirmed as speakers agree, and publish only confirmed rows.
The contents
| Day | Start | End | Session title | Format | Track | Room | Speaker | Moderator | Seats | Check-in in app | Status |
|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | 08:00 | 09:00 | Registration and badge pickup | Desk | All | Foyer | Registration team | - | All | Gate scan | Confirmed |
| 1 | 09:00 | 09:20 | Welcome and house rules | Plenary | All | Main hall | Chair of the organising committee | Host | All | Open | Confirmed |
| 1 | 09:20 | 10:00 | Opening keynote | Keynote | All | Main hall | Keynote speaker | Host | All | Open | Confirmed |
| 1 | 10:00 | 10:15 | Break and poster viewing | Break | All | Foyer | - | - | All | None | Confirmed |
| 1 | 10:15 | 11:00 | Track A: Clinical practice update | Talk | A | Hall 1 | Speaker A1 | Moderator A | 120 | Required | Confirmed |
| 1 | 10:15 | 11:00 | Track B: Policy and standards | Talk | B | Hall 2 | Speaker B1 | Moderator B | 90 | Required | Confirmed |
| 1 | 11:00 | 11:45 | Track A: Case discussion | Panel | A | Hall 1 | Panel of four | Moderator A | 120 | Required | To confirm |
| 1 | 11:00 | 11:45 | Track B: Regulation in practice | Panel | B | Hall 2 | Panel of three | Moderator B | 90 | Required | To confirm |
| 1 | 11:45 | 12:30 | Workshop 1: Hands-on session | Workshop | C | Lab | Workshop lead | - | 30 | Pre-registered | Confirmed |
| 1 | 12:30 | 13:30 | Lunch and networking | Meal | All | Dining hall | - | - | All | None | Confirmed |
| 1 | 13:30 | 14:15 | Industry talk | Talk | All | Main hall | Industry speaker | Host | All | Open | To confirm |
| 1 | 14:15 | 15:00 | Parallel paper presentations | Papers | A | Hall 1 | Authors | Session chair | 120 | Required | Draft |
| 1 | 14:15 | 15:00 | Parallel paper presentations | Papers | B | Hall 2 | Authors | Session chair | 90 | Required | Draft |
| 1 | 15:00 | 15:20 | Tea break | Break | All | Foyer | - | - | All | None | Confirmed |
| 1 | 15:20 | 16:30 | Plenary panel: The year ahead | Panel | All | Main hall | Panel of five | Host | All | Open | Confirmed |
| 1 | 16:30 | 17:00 | Day 1 summary and housekeeping | Plenary | All | Main hall | Rapporteur | Host | All | Open | Confirmed |
| 1 | 19:00 | 21:30 | Welcome dinner | Social | All | Garden lawn | - | Host | All | Dinner scan | Confirmed |
| 2 | 09:00 | 09:45 | Keynote 2 | Keynote | All | Main hall | Second keynote speaker | Host | All | Open | To confirm |
| 2 | 09:45 | 10:30 | Workshop 2: Skills session | Workshop | C | Lab | Workshop lead | - | 30 | Pre-registered | Confirmed |
| 2 | 10:30 | 10:45 | Break | Break | All | Foyer | - | - | All | None | Confirmed |
| 2 | 10:45 | 11:30 | Track A: Research findings | Talk | A | Hall 1 | Speaker A2 | Moderator A | 120 | Required | Draft |
| 2 | 10:45 | 11:30 | Track B: Practice roundtable | Roundtable | B | Hall 2 | Table leads | Moderator B | 90 | Required | Draft |
| 2 | 11:30 | 12:15 | Awards and recognitions | Ceremony | All | Main hall | Awards committee | Host | All | Open | Confirmed |
| 2 | 12:15 | 13:00 | Annual general meeting | Business | All | Main hall | Secretary | Chair | All | Members only | Confirmed |
| 2 | 13:00 | 14:00 | Farewell lunch and feedback | Meal | All | Dining hall | - | - | All | Feedback form | Confirmed |
Where it has been used
Shaped by the multi-track, check-in-by-session pattern in the APMI annual conference and EEMA Connect case studies.
Questions people ask
How do I show parallel tracks without confusing delegates?
Give each track a letter and a fixed room, and keep the same start time across tracks. Delegates then read across a row to choose, and the Track and Room columns do the rest.
Why is there a Seats column?
Rooms fill unevenly. A seat count tells you which sessions need a pre-registration or a larger room before the day, not during it.
Can this go straight into an app?
The columns map to day, time, title, room and speaker, which is what an agenda import expects. Check your own field names once and keep a copy of the original.
Want this running inside your event app?
Sociana turns lists like this into live screens, requests and reminders for your guests and your desk. A 20-minute walkthrough shows how.