Template · free
Wedding itinerary template for guests
A day-by-day wedding itinerary written from the guest's side: what the function is, where, what to wear, how to get there and what to bring. Twenty-two rows cover five days from the welcome tea to the farewell brunch.
No sign-up needed.
Who it is for
- Wedding planners who prepare the guest-facing itinerary
- Families hosting out-of-town guests
- Couples who want one plan in place of scattered messages
How to use it
- Replace the functions with your own and keep the dress code and transport columns.
- Write the note for guests in plain, warm sentences, as you would say them.
- Add a host contact for every function so guests know whom to ask.
- Share it in the app and as a printed card in each room.
The contents
| Day | Time | Function | Venue | Dress code | Who is invited | Transport | Host contact | What to carry | Note for guests |
|---|---|---|---|---|---|---|---|---|---|
| Wed | 18:00 | Welcome tea for early arrivals | Hotel lobby lounge | Comfortable | Early arrivals | Walk from rooms | Hospitality desk | Room key | Meet your pickup contact and find your room |
| Wed | 20:30 | Family dinner | Hotel restaurant | Smart casual | Close family | Walk from rooms | Family host | Nothing | Seating is open |
| Thu | 09:00 | Breakfast and programme briefing | Hotel restaurant | Comfortable | All guests | Walk from rooms | Hospitality desk | Phone with the app | Daily plan shared in the app |
| Thu | 11:00 | Haldi | Garden lawn 1 | Yellow or white you can stain | All guests | Shuttle at 10:45 | Family host | Spare clothes | Towels are provided |
| Thu | 13:30 | Lunch | Garden pavilion | Comfortable | All guests | Walk | Venue lead | Nothing | Menu has Jain and vegan options |
| Thu | 15:00 | Rest and free time | Rooms | Any | All guests | None | Hospitality desk | Nothing | Quiet hours until 16:30 |
| Thu | 16:30 | Mehndi | Courtyard | Bright colours | All guests | Walk | Family host | Nothing | Artists work in turn, expect a wait |
| Thu | 19:30 | Cocktail hour | Pool deck | Cocktail | All guests | Walk | Venue lead | Nothing | Soft drinks bar available |
| Thu | 20:30 | Sangeet | Ballroom | Festive, anything sparkly | All guests | Shuttle at 20:15 | Programme lead | Nothing | Performances run to about 23:30 |
| Fri | 08:00 | Breakfast | Hotel restaurant | Comfortable | All guests | Walk | Hospitality desk | Nothing | Late breakfast until 10:30 |
| Fri | 10:30 | Pooja and family ceremonies | Temple hall | Traditional | Close family | Shuttle at 10:15 | Family priest | Flowers from the family | Silent phones please |
| Fri | 13:00 | Lunch | Garden pavilion | Comfortable | All guests | Walk | Venue lead | Nothing | Rest after lunch |
| Fri | 15:30 | Dressing time | Rooms | Any | All guests | None | Hospitality desk | Outfit and shoes | Salon slots are listed in the app |
| Fri | 17:30 | Baraat gathering | Gate lawn | Festive, turban for those who wish | All guests | Shuttle at 17:00 | Groom's family host | Nothing | Dancing for about 45 minutes |
| Fri | 18:30 | Welcome and jaimala | Main lawn | Traditional or formal | All guests | Walk | Programme lead | Nothing | Photographs by the lawn arch |
| Fri | 19:30 | Wedding dinner | Banquet hall | Traditional or formal | All guests | Walk | Venue lead | Nothing | Seating by table number in the app |
| Fri | 22:00 | Pheras | Mandap | Traditional | Family and invited guests | Walk | Family priest | Nothing | Open view from the lawn |
| Sat | 10:00 | Farewell breakfast | Hotel restaurant | Comfortable | All guests | Walk | Hospitality desk | Nothing | Check-out begins at 10:00 |
| Sat | 12:00 | Check-out and departure | Hotel lobby | Comfortable | Departing guests | Cars as listed | Hospitality desk | Ticket and ID | Confirm your pickup time in the app |
| Sat | 19:30 | Reception | Ballroom | Formal | Invited guests | Shuttle at 19:00 | Programme lead | Nothing | Open dance floor from 21:30 |
| Sat | 23:30 | Late-night snacks | Courtyard | Any | Remaining guests | Walk | Venue lead | Nothing | Last shuttle to rooms at 00:30 |
| Sun | 09:00 | Brunch for stay-on guests | Hotel restaurant | Comfortable | Remaining guests | Walk | Hospitality desk | Nothing | Final goodbyes |
Where it has been used
Shaped by the function-by-function guest agenda, with a ritual note per function, used in Sociana wedding apps.
Questions people ask
How much detail does a guest need?
Time, place, dress and how to get there. Anything beyond that belongs in a note of a sentence or two.
Should every function be listed for every guest?
No. Mark the Who is invited column and publish each guest only the functions they are invited to.
How do I handle changes?
Change the row, update the time stamp in your own copy and send a short notice for any change inside 24 hours.
Want this running inside your event app?
Sociana turns lists like this into live screens, requests and reminders for your guests and your desk. A 20-minute walkthrough shows how.