Launch
Your own branded app, fast.
From₹65,000
per event, plus GST
Up to 300 people7–10 days to go live
Conferences with room booking
A conference app where members book and pay for meeting rooms.
For conferences that are as much about private meetings as keynotes. Each room gets a slot grid, a fair cap per person, GST-ready billing, Razorpay checkout and QR attendance at the door, inside the same app as the agenda and polls.
Who it is for
- Associations and industry bodies whose members meet one-to-one around the main programme.
- Organisers who sell meeting rooms, demo slots or limited sessions and want payment and invoices handled.
- Programmes where people book a spot in an experience with limited capacity.
The modules that matter
What a conference with room booking needs from the app.
Room slots
Each room shows its slots for the day; members pick one within their limit.
Screen from APMI Conference
Billing and payment
Billing details with state for GST, a review of the total, then Razorpay checkout.
Screen from APMI Conference
Attendance per room
Your team scans members in at each room, so every slot doubles as an attendance list.
Screen from APMI Conference
Programme and dignitaries
The day’s agenda and speakers, one tap from Home.
Screen from APMI Conference
Book your spot
The same booking runs for experiences with limited seats, with capacity shown live.
Screen from enGen X
How it runs
How a Sociana conference with room booking runs
Before
- We set up each room, its slots and the cap per member, with your prices and GST details.
- Members sign in, see the agenda and book and pay for their slots weeks ahead.
- Your team watches bookings fill and announces any new slots.
On the day
- Members show their QR at the room door; your team scans them in.
- Polls and announcements run from the organisers’ phones during sessions.
- Members can still book a free slot on the day.
After
- You get bookings, payments and room attendance as exports.
- Invoices are already with members.
- The app stays live for the follow-ups and next year’s edition.
Customer stories
Events like yours, already delivered.
APMI Annual Conference 2026
Members booked and paid for meeting-room slots inside the conference app, alongside agenda, polls and networking.
Read the story
enGen X 2026
Six weeks, ten experiences per city: AI avatars, bookings with live capacity, and one QR for entry, exit and merchandise.
Read the storyWhat clients said
…Everyone's efforts, coordination and dedication truly made a difference. Thank you once again to each and every one of you for pulling it off so smoothly. …
Splendid job. The event ran very smoothly. A big thanks and gratitude to everyone in the team
Pricing
Recommended: Participation & Rewards
Room and slot booking with payments comes with Participation & Rewards, together with everything a conference app needs.
Event & Hospitality
Everything your guests need, and nothing your team has to chase.
From₹1,40,000
per event, plus GST
Up to 500 people10–14 days to go live
Participation & Rewards
Make people play, score and come back.
From₹2,25,000
per event, plus GST
Up to 1,000 people14–21 days to go live
FAQ
Questions about conferences with room booking
Can one firm book every room?
No. You set a cap per person. At APMI, each member could hold two room slots, and the app showed how many were left in their limit.
How do payments and invoices work?
Members enter billing details with their state, review the total and pay through Razorpay into your account. GST is calculated from those details for the invoice.
Does this work for things other than rooms?
Yes. The same booking runs for demo slots, workshops and experiences with limited seats. enGen used it for ten experiences per city, with capacity shown as people booked.
What happens if someone does not turn up?
Your team scans members in at each room, so you see no-shows by slot. Whether a slot is refunded or released is your rule, and we set it up that way.
Related occasions
Selling rooms or slots at your conference?
Tell us how many rooms, how long each slot is and roughly how many members. We will show you the booking flow on a phone.