Government workshop · Bhubaneswar · 6–8 Oct 2026
SAREX-26
Delegates signed in with an ID and PIN and found their hotel, cab, liaison officer and help in one place.
Read the storyQR entry & attendance
One QR per guest. Scanned at every door that matters.
A personal entry pass for every guest, and check-ins for sessions, dinners, buses and booths, each with its own time window and repeat-scan rules. See who arrived, by session and group.
Personal entry pass
Every guest carries their own QR in the app.
Rules per activity
Time windows, one scan or many, and sub-activities.
Live arrival numbers
Attendance by session and group, exported after the event.
What’s included
What attendance includes
QR attendance & activities
See the featureEntry pass & personal QR
Each guest has a personal QR in the app, shown as an entry pass, a networking card or a QR pass. The same code works at the gate, at sessions, at exhibitor stalls and at the reward counter, because it always points to the same person. Staff scan it from the organiser tools on their phone.
See the feature
QR entry & attendance
QR attendance & activities
Set up each activity, such as Day 1 entry, the gala dinner or the return bus, with the rules it needs. Decide when it is open, which groups are eligible, and how many scans are allowed in what order. Managers scan a guest’s QR from their phone or add them by email or phone. enGen X counted entries and merchandise handovers city by city.
Explore QR attendance and activitiesMore of the platform
Explore other areas
Identity, login & entry
Guests sign in the way your list already works: phone or WhatsApp OTP, delegate ID and PIN, employee code or an event code. Put them in groups so each one sees only what is meant for them.
Notifications, WhatsApp & communications
Scheduled push announcements, WhatsApp campaigns, email and SMS, targeted by group, with delivery logs you can check. A help desk and SOS button sit one tap away for guests.
Hospitality, travel & operations
Collect flights, PNRs (airline booking references), ID proofs and room preferences in the app, then publish each guest’s own stay, journey and contact. Your travel desk sees who still owes what, per guest.
Tickets, payments & RSVP
Ticket types, coupons and Razorpay checkout with GST-ready invoices, then a personal QR entry pass for every buyer, all inside your event app.
Meeting-room & time-slot booking
A slot grid for meeting rooms or experiences, a per-person cap, GST billing details and Razorpay payment, alongside the agenda and networking.
Admin panel & configuration
Switch modules on or off, set the rules, give each team member the right access and change the look of the app, per event. Managers act on site from dashboards inside the app.
FAQ
Common questions
What is an attendance activity in Sociana?
An activity is anything you want to count — entry, a dinner, a return bus — and it can have sub-activities. Each carries rules such as time windows, group eligibility, ticket requirement and repeat or limited scans.
Can attendees check themselves in?
Yes. Sociana supports organiser QR scanning, manual add by staff and self check-in, and records attempts, the scanner and the time for every scan so the attendance log can be reconciled after the event.
Does a check-in award points?
It can. Completing an activity can award points that appear on the unified leaderboard, and points are reversed automatically if an organiser removes an invalid attendance record.
See it set up for your event.
We switch this on in a sample app with your occasion and your groups, then send an itemised quote within one working day.