Ticketing & registration · Check-in
Check-in by QR today. By face, only if guests choose.
Every guest carries a personal QR that opens the right gates, sessions and dinners. An opt-in face lane, an arrival wall and offline scanning are coming, with QR always the default lane.
Status: LiveStatus: Coming soonEach part below says what is live today.
A pass per guest
Scanned at every door that matters.
Face only by consent
Opt-in, partner-run, deleted after the event.
Arrivals live
By gate, group and hour.
In short
Sociana Check-in gets guests through the door with a personal QR pass scanned at gates, sessions, dinners and buses, with time windows and repeat-scan rules. An opt-in face lane, an arrival wall on the LED and an offline mode are coming soon; the face lane will only ever be for guests who agree, with QR as the default and faces deleted after the event.
What’s included
What Sociana Check-in includes
Every part is marked with what you can switch on today and what is still being built.
QR entry and attendance
Status: LiveA personal QR for every guest, scanned at gates, sessions, dinners and buses with time windows and repeat-scan rules.
See what is liveArrival wall and team reveal
Status: Coming soonArrivals on the LED with name, city and team; a team-reveal card on the phone; live arrivals map; wristband colour match.
Low-bandwidth and offline mode
Status: Coming soonAn offline queue indicator for scanners, a low-bandwidth mode and badge-QR-as-identity for venues with poor signal.
Face check-in (opt-in)
Status: Coming soonA face lane beside the QR lane, run with a certified partner, for guests who opt in under the DPDP Act; faces deleted after the event.
Read the consent page
Opt-in face lane
Faster entry by face, only for guests who say yes.
QR stays the default lane. Guests who choose the face lane agree in plain words, their face is used only for entry at this event through a certified partner, and it is deleted after the event.
- Off unless the guest switches it on
- QR always works
- Deleted after the event
Arrival wall
Every arrival greeted on the LED.
Name, city and team appear on the wall as people walk in, so the room warms up before the first session.
- Team reveal on entry
- Arrivals per team
- Wristband colour match
Live dashboard
Arrivals by gate, lane and hour.
See queues forming, repeat scans and offline scans waiting to sync, and move volunteers before a gate backs up.
- Per gate and per group
- Repeat-scan flags
- Offline queue status
Check-in and arrival
From the pass in a pocket to a name on the wall.
Guest
QR, or face if they opted in
QR is the default lane. Face entry only for guests who said yes.
Gate scanner
Entry recorded
Rules per gate and time window. Queues offline, syncs later.
Arrival wall
Welcome on the LED
Name, city and team reveal as people walk in.
Admin panel
Arrivals live
By gate, group and hour, with flags for repeats.
How to run check-in at your event with Sociana
Issue passes
Every guest or ticket holder gets a personal QR in the app, by email or on WhatsApp.
Set gate rules
Which pass opens which gate, session or dinner, and in which time window.
Brief volunteers
They sign in to the staff app with a role; scanning needs no training.
Watch arrivals
The dashboard shows each gate; move people where the queue is.
By industry
How it looks at your kind of event
Every event uses its own industry kit: weddings never show sponsors, and only the organiser’s approved names and logos appear.
Conferences and expos
Gate lanes per pass type, VIP lane, and session scans that count CPD or attendance.
Corporate events
Bus and dinner check-ins, an arrival wall in the company look with team reveals.
Weddings
Discreet function entry for the family’s guest list; the arrival wall shows the couple’s monogram and welcome lines, never a sponsor.
What it does not do
- Face check-in is not available yet and will never be the only way in.
- We do not use faces for anything except entry at that event.
- Scanning needs a phone camera; printed badges with the same QR work too.
What it costs
QR check-in is included. The face lane will carry a partner fee per event, quoted in writing before you choose it.
How we handle faces and consent
Facial recognition is off unless the organiser enables it and the guest opts in. Read how consent, storage and deletion work.
Read it in the trust centreMore of the platform
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FAQ
Sociana Check-in: common questions
What is Sociana Check-in?
Sociana Check-in is QR entry and attendance for events: every guest carries a personal QR, scanned at gates, sessions, dinners and buses with time windows and repeat-scan rules, and arrivals show live by gate and group.
Does Sociana offer face check-in?
Not yet. Face check-in is coming soon as an optional lane run with a certified partner. Guests must opt in, the QR lane always works, and faces are deleted after the event.
What happens if the venue has no signal?
The offline mode, with a queue that syncs later, is being built. Today scanning needs a data connection or the venue Wi-Fi; we check the venue's network before the event.
Can one pass open some doors and not others?
Yes. Each ticket or group can open different gates, sessions or dinners, each with its own time window and a rule for repeat scans.
Is face data used for anything else?
No. If the face lane ships for your event, faces are used only to let that guest in at that event and are deleted afterwards. Read the consent page in the trust centre.
See it set up for your event.
We switch it on in a sample app with your event and your groups, then send an itemised quote within one working day.